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5 Sites To Gain Experience As A Virtual Assistant

When starting any new job, you’re expected to have some type of experience, right? As a Virtual Assistant (VA) you’re actually expected to have more experience than usual because you’ll be working by yourself with little help or guidance, not to mention they’re hiring you because they don’t have time to do it themselves, much less train you! So, you need to have enough knowledge about the task(s) at hand before diving in.

If you’re not very savvy with programs used by online businesses, subscribe to my emails to stay tuned for my e-courses — COMING SOON!!!

When you build your profile on the sites I’m about to tell you about, be sure to select every skill that you’re good at, or have some knowledge in, so that you’ll easily find jobs and/or be contacted by clients who are looking for someone to do something that you’re already familiar with.

Once you’re with a client for a while, doing something you already knew how to do, there will most likely be opportunities to learn something new — which benefits you, so be sure to add that skill to your profiles!

Gaining experience as a VA isn’t always easy because it can be difficult to find clients — I’ll get into how to do that independently on a later date. When I was first getting started as a VA, I found a few different places online to easily find clients and gain experience.

1. TimeEtc

I’m going to go into more detail about this one than the others because it’s my personal favorite. For the others, I’ll include links to provide you with all of the information you need.

At TimeEtc, you will be using your experience and skills to complete a wide variety of personal assistant and administration tasks for a number of different people.

The Application Process

You can apply by clicking here.

The application does include a test — don’t be afraid! The test is pretty easy! It’s something like “Help Mr. Smith find a public transit from this airport to this hotel at this time on this date”. Google Maps is your friend on this one! Remember to sound professional.

Once you’ve completed the application, you’ll get an email to let you know whether you’ve gotten the job or not.

If you don’t get it, don’t get discouraged! There could be few clients needing anything at the time, and you can reapply after a certain amount of days. I’m not sure how many, but you can ask the nice lady that emails you with the decision — she’s super nice and helpful!

How It Works

Basically, clients go to TimeEtc to hire a VA.

Then, the girls in the office at TimeEtc hand-pick VAs that they think would be good for that client and place it on your Opportunity board. If you’re one of the chosen ones, you’ll see it as an opportunity to apply for.

Once you apply for it, a phone interview with the girls at TimeEtc is scheduled (you pick the time — very flexible — and it’s usually within the next day or two).

They then narrow it down and send the client a list of VAs to interview.

If you’re one of the lucky ones, the client will contact you to schedule an interview to talk about their needs.

You’ll usually hear back from them pretty quickly with their decision and, if you’re chosen, you’ll receive instructions to start work.

There is an inbox within TimeEtc for you to communicate with clients and the back office of TimeEtc. There is also a comment section under each task assigned to you, so you can communicate with clients there too. A lot of clients also use other methods of communication, such as Slack, text messaging, or email.

Show Me The Money

Pay starts at $11/hour BUT, if you let them create you a free website they’ll pay you $16/hour — WHY NOT?!

Pay is direct deposited once per month, sometime before the 11th of the month, if I remember correctly.

There is a button to clock in and out for each client on the website. You can also view pay stubs. Taxes are done via 1099.

Requirements

  •  At least 2/3 years of commercial experience (basically, if you’ve worked any job you have SOME kind of experience in SOMETHING dealing with computers, right?)
  •  Ability to work during the working week (Monday-Friday)
  •  Ability to work part-time
  •  Ability to work from home
  •  Your own computer and Office software suite

2. GoLance

FAQs

3. Upwork

Here’s how it works.

4. FancyHands

FAQsApply here

5. Guru

How it works.

Why Guru?

Find work.

All of the sites I’ve mentioned will allow you to tailor your profile to your skills and needs, and will allow clients to find you easily when searching for an assistant. Some clients are just looking for someone to complete one task, and others are looking for someone long-term. My first client ever ended up being long-term, and I still work with her today!

I hope this helps you get your foot in the door of becoming a VA. Best of luck!

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What is a Virtual Assistant?

I think this will be a good read for both business owners and future Virtual Assistants. I’ve worked as a Virtual Assistant for about 4 years, at this point. I’ve built wonderful relationships with my clients, and have heard it from their point of view too!

A Virtual Assistant (VA) is SUCH a broad term. Think of it as a secretary, but at home. There are SO many tasks that can be done online. Pretty much any job/career that can be done from an office can be done from home. It’s literally as simple as that!

No Task Too Big or Too Small

Sometimes, people need help with something small, like data entry or email management. These tasks don’t usually take long, so there’s no need to hire someone in the office — and not really enough hours to hire someone decent enough to do the job efficiently, so they hire a VA!

The cool thing about being a VA is that you can work for multiple small-task clients in one day. For instance, one client might need Email Management every morning. The next client might need Social Media Management around lunchtime. Maybe another client is flexible and just needs data entry done by next week, so you could do a few hours of that every afternoon. The list goes on…

You can see how those small tasks add up to be a day’s work. It doesn’t really matter how big or small each task is — as long as you have the clientele.

How much should a VA be paid?

The pay varies, according to the task(s) performed. Simple tasks, like data entry or appointment setting, will pay lower than the more difficult tasks, like accounting or web design. Some of the platforms you can use to work/hire have set prices that can vary from $5-$30/hour.

If you’re not using a platform and have set out to work/hire on your own, you can set your own prices and negotiate them. I usually start with around $13/hour for Office Management duties.

The non-Scariest Thing About Hiring A VA — Sharing Passwords

I think a lot of business owners are hesitant to hire a VA because of sharing personal information, like passwords or bank information. This is actually something that no one should be afraid of, but they don’t know enough about the online tools that are available — like LastPass. LastPass is a free password-sharing tool that allows people to share passwords with each other without the recipient actually seeing what the password is. There is also a paid plan with LastPass, but I’ve been using the free version for years. The main difference I see in the free plan vs. the paid plan is that you can share passwords with more than one person with the paid plan. I only share with one person per account, so I haven’t had the need to upgrade.

Take A Leap!

So, hiring a VA, or becoming one, isn’t as scary as it seems. It takes hard work and dedication, but can be the best career choice you’ve ever made! This is something I don’t ever see myself stopping because it’s something that I thoroughly enjoy. I can’t wait to share everything I know with you! So, if this is something that interests you, stay tuned for TONS of information to help you be successful!

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Online Human Resources For Businesses Owners

Do you own a business? If so, you’ve probably hired someone to do your accounting. What if I told you that there is actually a website that allows your employees to clock in and out from their phones, including breaks, AND does payroll — even taxes — for you?! Not to mention all of the other tasks that come with Human Resources…

If you don’t own a business, and are doing freelance work as a Virtual Assistant, this is something your clients will definitely appreciate you telling them about! Not to mention, once you have an account, you’ll earn a $100 Amazon Gift Card for referring businesses — winning!

Not only does this amazing tool track time and process payroll; It also has options for medical, dental, and vision insurance for employees, as well as Compliance Help (including offer letters and new-hire paperwork) and Employee Finance Tools, all done by Certified HR Experts. Paid Time Off is also easily taken care of!

Gusto starts at just $25/month with 50% off your monthly base fee for your first 6 months. This is obviously SO much cheaper than what you’re paying your Accountant. I’ve been using Gusto for about 3 years — it’s SOO convenient for everyone involved!

How It Works

Gusto will provide the company owner with login information which will lead them to an account for their business. Then, the owner can invite their employees to set up an account under that company. Employees will log in with their own email addresses and will have the option to clock in and out. There are also menu options for them to view their hours for the pay period, personal information, bank information for direct deposit, job title and pay, start date, W2s/1099s, proof of employment letter, and SO much more!

The owner of the business has it made in the shade! All they have to do is log in and approve of the employees’ time logged at the end of each pay period. The rest is DONE!

Make a change to your business, and save money, with Gusto today!